Finance and Administrative Assistant Jobs

Finance and Administrative Assistant Jobs

Essential tasks and responsibilities: –
• The finance and admin assistant in close coordination with the senior finance officer will help administer the Ethiopia program-related financial and administrative concerns. In addition to being a team player and being commercially oriented, he or she will be energetic and enthusiastic, have a high degree of honesty, and be able to hold others accountable.

Functional and Hierarchical Linkages: – The Finance and Administrative Assistant will be located in the Somali region’s Jarar zone’s Degahmadow woreda. She/he will report to the Project Manager, who is situated in Degahmadow and will be directly supervised by him/her.

Reporting: – Submit a daily and weekly report on the financial and administrative operations status to the line manager.

• Compile monthly reports on administrative and financial activities and send them to the Senior Finance Officer and Project Manager.
• Priority duties and assignments:

Financial activity details: –

 

• The payment of costs by cash, check, or bank transfer that are associated with the MDM program’s daily operations.
• Overseeing employees’ job progress
• Ensure that taxes, pensions, suppliers, and employee wages are paid on time. Ethiopia Program: Human Resources Division
• Ensure that WINPACCS expenditure updates are accurate and timely.
• Weekly and monthly bank and cash reconciliations should be prepared.
• Keep an eye on cash flow and add to the program cashbooks.
• Verify adherence to donor laws and MDM cash and financial management protocols. Verify that the accompanying documentation for payments complies.
• Assure dependable and traceable financial document preservation.
• Any additional responsibilities that are thought suitable for this position.
• Ensures that all invoices and receipts are properly annotated and categorized by the financial regulations.
• Verify the paperwork and permission before taking money out of the cash box (according to the mission’s authorization and approval process).
• Perform a daily cash count to verify the amount and look into any discrepancies and their reasons.
• Complete monthly reconciliations under the supervisor’s guidance.
• Verify that the payments adhere to all applicable legal and financial obligations (income tax, withholding tax, VAT, TIN numbers, etc.).
• The financial paperwork is ready to be sent to the finance officer each month on schedule. The administration detailing activities include: – • Assist the Degahmadow office administratively and operationally by ordering office supplies including kitching materials and staff office refreshments.
• Find applicants, verify references, and issue employment contracts to help with the recruiting process.
• Conduct new hire orientations and update personnel records.
• Support the processes of performance management.
• Arrange and keep agendas for meetings, interviews, and HR activities.
• Creating and arranging the paperwork for the personnel.
• Stay current on the newest trends and best practices in HR.
• Compose and distribute letters, faxes, memos, emails, and forms.

About You:
• Have a degree or higher diploma, ideally in business administration or a comparable field;
• Have at least two years of experience working at a similar level with international non-governmental organizations;
• Be driven and innovative in your approach to work.

• Outstanding communication skills, affable and eloquent;
  • Proficient in Witten and spoken Somali and English;
  • Excellent interpersonal skills and shown ability to build successful working relationships. Knowing Amharic is beneficial.
• Excellent team player with excellent moral character, amiable disposition, capacity to work with little direction, and ability to adhere to deadlines.
• Computer proficient and possessing strong ICT expertise.
• Exhibited expertise in general accountability and responsibility for an organization’s financial and human resource management.
• Proficient in negotiations and good in public relations.

Necessary Competencies

• Accounting;
  • Adaptability;
  • Action planning

Required Competencies: Account management

How to Apply: Send in a two-page curriculum vitae, three references from the workplace, and a one-page cover letter outlining how your qualifications fit the job criteria listed above.

• A copy of your license or certificate, if any.
• If at all feasible, transmit the information above in one MS Word or PDF document. Apply via Ethiojobs.net and provide your name and the job title in the subject line. Submission deadline: October 11, 2024
• Female applicants are highly encouraged to apply by Ärzte Der Welt!
• Only those who have been shortlisted will be contacted.